Working papers and unapproved policies do not prove a requirement is met
What final-form CMMC evidence means, how to separate approved records from drafts, and how to prepare an honest assessment evidence package.
Drafts stay visible as open work
Approval and version context must be preserved
Final form does not guarantee sufficiency
Operating evidence must match the approved document
Final form is a governance fact
A policy labeled “v1.0” is not necessarily final if it lacks required approval. A ticket can be final when the activity is completed and the record is closed. A configuration export can be final for its capture event while still becoming outdated after a system change.
Create a final-form check before packaging
The evidence coordinator can check visible document facts without making the assessment finding.
- Named owner and source system
- Version or record identifier
- Approval status and approver where applicable
- Completion or collection date
- Scope and period represented
- Superseded-version relationship
Never hide unfinished work
Drafts may be important project records, but they should remain in the open-item queue. Converting a draft into a misleading “on file” status creates more risk than preserving the gap for leadership and the qualified advisor to resolve.
Concrete, client-owned operating records
Facts, not verdicts
Gridex can verify visible document state and route approval. The assessor decides whether the final evidence is sufficient for a finding.
Frequently asked questions
Can a draft be shown to the assessor?
The assessment team controls its process, but DoD guidance states that drafts and unofficial or unapproved policies are not eligible evidence for a MET finding.
Does a signature make a policy sufficient?
No. Approval makes it final under the organization’s process. The policy and evidence of operation still must support the applicable objectives.
Source context
Bring the evidence state you actually have.
Gridex will map the operating work, the human judgment boundary, and the safest next step.